Webex Meetings Quick Reference Guide

Log in 

  1. Navigate to towson.webex.com
  2. Select the Sign In button in the upper-right corner and log in with your NetID and Password.

Overview the meeting session window

Cisco Webex meeting session window with labeling for 1. Unmute button 2. Content Area 3. Audio & Video 4. Participant Panel 5. Chat Panel

Number Title Description
1 Meeting Controls  Set of buttons to run your meeting, including microphone, video sharing, and recording.
2 Content Area Area that displays content such as video, presentations, documents, and your own screen.
3 Menu Toolbar Drop-down menu buttons that house various meeting session tools and functions.
4 Participant Panel List of all participants in the meeting where you can change roles and individually mute/unmute.
5 Chat Panel Chat area where you can type messages to all or individual participants.

Meeting types 

There are two types of meetings:

  • Personal Meeting Room — for an instant, impromptu meeting that is always available and can be accessed via the host's unique URL: towson.webex.com/meet/yourNetID.
  • Webex Meetings — for s scheduled meetings that use a one-time link that a host may email to participants or share anywhere.
     

Personal Meeting Room

To start a Personal Room Meeting:

  1. Navigate to towson.webex.com and sign in with your NetID and Password.
  2. Select Start Meeting and refer to the Connecting Audio/Video section.
  3. After connecting your audio and video, invite participants to your room by sending them the URL towson.webex.com/meet/yourNetID. 
     

Schedule a Webex meeting

  1. Navigate to towson.webex.com and Sign In with your NetID and Password.
  2. Select Meetings on the left side navigation panel. 
  3. Select the Schedule button from the upper right corner of the page.
  4. Enter all applicable information, including meeting topic, time, date, and attendees.
  5. Select the Schedule button at the bottom of the form. Webex will send you a confirmation email with your unique meeting URL. 
    Note: You may also share this meeting URL by copying and pasting it anywhere. This is ideal if you are hosting a meeting for many people and want to post the link somewhere other than email.
     

Connect audio and video 

When starting or joining a meeting, you will be prompted to choose your audio and video connection before you enter the meeting.

  1. Select the Unmute/Mute (microphone) and Start Video/Stop Video buttons to toggle them on or off.
  2. Select the drop-down menu from the Unmute/Mute and Start Video/Stop Video buttons to select your preferred audio options.
  • Use computer for audio — Audio is provided by the microphone and speaker connected to your computer
  • Call In — Webex will provide you with a telephone number and access code to use after you join the meeting
  • Don’t connect audio — No audio will be used for the meeting

If you choose Use computer for audio, you will be able to select which speaker and microphone to use by selecting the drop-down menu from the Unmute/Mute button.

  • Adjust the Speaker and Microphone source and volume and then select Test after making selections.
  • Changes are automatically saved, select the previous window to return.

Select the Join Meeting or Start Meeting button when you are finished to enter the meeting.

 

Join a Meeting

  1. Select the meeting link or copy the link into a web browser.
  2. Login to your TU account or enter your Name and Email Address in the boxes provided.
  3. Select Join Meeting.
  4. Refer to the Connecting Audio/Video section.

 

Share content 

Select the Share button to open a Share Content window with the below options. You must be the presenter to share content.

  • Share your Screen — share the entire content of your computer screen including all mouse movements
  • Share Application — share software or documents you can edit and annotate live. Webex will show you all currently opened applications to share or you may scroll down and select Other Applications to open a new application
  • Whiteboard — Open a whiteboard you or other participants may draw on and annotate
  • Camera — share the feed from one of the cameras connected to your computer 
     

Other meeting features

Mute All Participants

  1. Select the Participant tab.
  2. Select Mute All at the bottom of the panel. You may also select Mute on Entry to automatically mute participants when they enter the meeting. Participants may unmute themselves at any time.
     

Lock the Room

  1. Select the More (...) button (left of the red Close button) at the bottom of the meeting window. 
  2. On the pop-up menu, toggle on the Lock Meeting switch. 
  3. After locking the room, new participants will wait in the “Lobby” and you will receive a notification that a participant is waiting to enter.
  4. To let them in, select Admit.
     
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